Mini Session Portrait Agreement
Very important information regarding your session below, please carefully read the entire agreement.
PORTRAIT AGREEMENT OVERVIEW: This agreement contains the entire understanding between Kayla E. Photography and the Client. The only way to add or change this agreement is to do so in writing, signed by all the parties. The agreement shall be governed by the laws of the State of Wisconsin.
PAYMENT: A $50 non-refundable retainer is required to reserve your mini session spot. If your retainer is not paid after 48 hours of booking, your spot will be released. The remaining $100 session fee is due in full by the day of your session. An invoice will be sent and payments can be made via credit or debit card. Session fee includes 8 high resolution digital images, sent via online gallery & 8x10 print of your favorite photo. Additional photo downloads can be purchased for $15/each.
Upon download, you will receive an email containing your print release.
LOCATION: The location of your session and notification of the spot will be sent approximately one week before the session date. The session will be held at the Madison area location with the best color and variety at the time of its selection.
CANCELLATION: If you must cancel you session for any reason, or do not show to your session, your $50 retainer will not be refunded.
NUMBER OF PEOPLE TO BE PHOTOGRAPHED: Mini sessions are limited to one immediate family per session due to time constraints.
COOPERATION: Kayla E. Photography will do everything possible to get the best photos of your children. If for any reason your child does not cooperate, it is understood that there are to be no refunds, reshoots, or extended session times due to the nature of mini sessions.
LATE ARRIVALS: Please arrive to your session 10 minutes early. If you arrive after your scheduled session time, you will only be allowed what remains of your 15 minutes.
SESSION TIME: Your session time is based on a maximum of 15 minutes. It is understood that the client is to receive 8 images, no matter how many minutes it took to capture them. In the event that Kayla E. Photography captures all the photos in under 15 minutes, the client is not to be refunded based on any time not spent shooting.
WEATHER & FAILURE TO PERFORM: If, in the opinion of the photographer, inclement weather or other adverse conditions prevent the creation of a portrait meeting the artistic standards of Kayla E. Photography, rain dates will be scheduled. If there is a chance of rain in the forecast, Kayla will notify you a day or two before the session.
LIMITED LIABILITY: If Kayla E. Photography cannot perform this Agreement due to fire, or other casualty, strike of God or other cause beyond the control of the parties, or due to the Photographer’s illness or emergency, the photographer shall have no further liability with respect to the agreement. If the Client wishes, another session can be scheduled. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event that Kayla E. Photography fails to perform for any other reason, Kayla E. Photography shall not be liable for any amount in excess of the retail value of the Clients order. In the event the client is unhappy with their photos for any reason, Kayla E. Photography will offer a reshoot for the full price of a mini session. No refunds will be issued and all sales are final.
TIMELINE: Images will be loaded to an online gallery for viewing approximately 2-3 weeks after your session. Orders must be made within 3 weeks of gallery activation. After 3 weeks, your gallery will be deactivated and photos will no longer be available for download.
MODEL RELEASE: Kayla E. Photography reserves the right to use images created under this agreement for advertising, display, competition, marketing materials, web site, publication or other purposes. By signing this agreement, Client warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnity and defend the photographer in the event of litigation arising out of such use.
COPYRIGHT: All images taken at your session will be copyrighted by Kayla Nolden and are protected by Federal Copyright Law. It is therefore unlawful to reproduce her work in any manner. This includes copying from the internet, even if they are watermarked. Please do not screenshot your photos from your gallery and do not alter the photos in any way. This includes adding filters via Instagram or Facebook.
ARCHIVE: After three (3) months, all images will be deleted from the photographer's hard-drive. Kayla E. Photography is not responsible for loss or damage to the digital files to do circumstances beyond the photographer's control. Once your images are downloaded, back them up in at least two different places to prevent losing your images.